Secondary School education preferably supplemented by University degree.
At least five years of progressively responsible work experience, including at least three years in administrative services or at least one year at G5 level or equivalent. General management experience in service support such as HR, ICT, Finance, Administration and Light Vehicle management is an advantage.
Accountabilities:
Within delegated authority, the Senior Finance/Administration Assistant will be responsible for the following duties:
· Advise and support the supervisor on financial and administrative matters to support informed financial and administrative decision making;
· Ensures compliance with WFP financial and administrative policies, procedures, rules and regulations including integrity and consistency of data in WFP financial and accounting systems;
· Ensure transparent and efficient utilisation of WFP’s financial/administrative resources;
· Participate in preparing the WFP budgets, budget implementation, monitoring and monthly variance analysis;
· Act as Certifying Officer and bank signatory of the office sub Imprest account and manage office Petty cash;
· Monitor and advise on the financial status of projects and programmes (including pending and approved budgets);
· Set up proper accounting procedures and systems, internal controls to ensure that proper monitoring mechanisms are in place; Identify weaknesses and address them immediately; perform oversight functions
· Ensure that bank reconciliations for WFP accounts are regularly performed and reviewed by designated officials;
· Ensure that the disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation;
· Ensure proper maintenance of vendor accounts and timely clearance of outstanding advances and other receivables;
· Perform financial closure for entrusted imprest accounts;
· Ensure efficient local banking arrangements and compliance with local financial and banking regulations;
· Review the WFP’s project related financial records of Implementing Partners (IPs), when required;
· Participate in establishing/strengthening Standard Operating Procedures (SOPs) for different business processes;
· Organise and facilitate the administrative work of the office including the establishment and management of internal procedures and tracking systems for correspondence and documents; maintain a selected number of administrative control records, and automated reports related to travel, assets, fleet, audit, budget and other; verify that the work is done in accordance with corporate standards and within established deadlines;
Apply Online
At least five years of progressively responsible work experience, including at least three years in administrative services or at least one year at G5 level or equivalent. General management experience in service support such as HR, ICT, Finance, Administration and Light Vehicle management is an advantage.
Accountabilities:
Within delegated authority, the Senior Finance/Administration Assistant will be responsible for the following duties:
· Advise and support the supervisor on financial and administrative matters to support informed financial and administrative decision making;
· Ensures compliance with WFP financial and administrative policies, procedures, rules and regulations including integrity and consistency of data in WFP financial and accounting systems;
· Ensure transparent and efficient utilisation of WFP’s financial/administrative resources;
· Participate in preparing the WFP budgets, budget implementation, monitoring and monthly variance analysis;
· Act as Certifying Officer and bank signatory of the office sub Imprest account and manage office Petty cash;
· Monitor and advise on the financial status of projects and programmes (including pending and approved budgets);
· Set up proper accounting procedures and systems, internal controls to ensure that proper monitoring mechanisms are in place; Identify weaknesses and address them immediately; perform oversight functions
· Ensure that bank reconciliations for WFP accounts are regularly performed and reviewed by designated officials;
· Ensure that the disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation;
· Ensure proper maintenance of vendor accounts and timely clearance of outstanding advances and other receivables;
· Perform financial closure for entrusted imprest accounts;
· Ensure efficient local banking arrangements and compliance with local financial and banking regulations;
· Review the WFP’s project related financial records of Implementing Partners (IPs), when required;
· Participate in establishing/strengthening Standard Operating Procedures (SOPs) for different business processes;
· Organise and facilitate the administrative work of the office including the establishment and management of internal procedures and tracking systems for correspondence and documents; maintain a selected number of administrative control records, and automated reports related to travel, assets, fleet, audit, budget and other; verify that the work is done in accordance with corporate standards and within established deadlines;
Apply Online
