Responsibilities: Support DFA and COP with overall project finances, budget management, cost capture, accounting processes and cash management. Coordinate procurement priorities with the Contracts Manager and work with Team Leads for procurement planning within agreed budget. Responsible for managing and supervising the Budget Manager, Associate and Accounting Manager and Deputy Manager. • Supervise accounting and finance components of the PDP project in Pakistan, including the petty cash funds and field office finance; supervise daily administration. Accounting • Ensure financial procedure compliance with IRG/Engility procedures; • Ensure and audit subcontractor invoices for expenses incurred; confirm expenses are received in proper format, with sufficient detail to determine the legitimacy of costs billed. • Review all vouchers prepared by financial officers (disbursement, receipt and general journal vouchers) for PDP Pakistan program expenditures, and ensure that expenses are reasonable, allowable, and allocable to the project; • Coordinate approval and payment of field invoices; • Review petty cash replenishment requests and ensure compliance with IRG/Engility policies and procedures regarding petty cash including checks and balances on disbursements; • Submit accrual data and spend forecasts and projections to USAID quarterly. • Supervise the verification of IRG staff timesheets for authorization signatures. • Administer payroll for IRG CCN staff including monitoring employee time keeping and payroll payment procedures. Conduct regular percentage checks of all payroll for accuracy. • After receipt from the Accounting Manager, verify accuracy and process all per diem and other allowance payments. • Prepare cash projections and program funding requests for programs and operations in consultation with the COP. Verify weekly wire transfer requests for submission to home office and provide a monthly, itemized, and accurate summary of projected expenditures. • Submit weekly spend summaries to home office for the CEO and PM. • Review and submit financial reports for approval monthly, to IRG/Engility. • Ensure Program financial compliance with local authorities (social security, tax authorities, labor department, etc.) to certify that all required documents are accurate, updated, and compliant with the most recent local Pakistani Labor Laws; • Supervise travel expense reports for office staff and local short term consultants, obtain COP approval as required; • Establish and maintain bank account records, to include monitoring of fund transfers. • Submit financial and tax returns to Pakistani Federal Bureau of Revenue, and Securities and Exchange Commission of Pakistan, in PDP’s guise as a registered branch office of IRG. • Conduct regular checks on financial record keeping and supervise the selection of a Pakistani audit firm to conduct annual auditing of PDP accounts. Budget Management • Manage the project budget, including monitoring the financial status of the contract regularly to ensure the level of obligated funding is the minimum sufficient for the next three months of project implementation, and that overall project spending is on track. Provide regular feedback to Team Leads on their budget expenditures within their overall team budgets. • Approve procurement requests by ensuring they are within original scope and budget. • Monitor the spend of all PDP funds on a ‘per DISCO’ basis and report to USAID monthly. • In consultation with program staff, prepare and review project budgets and realignments for submission thru the COP to Home Office; • Review monthly Project Summary Reports (PSRs) and compare PSRs with the previous month’s spend forecast, be prepared to provide variance analysis to COP and PM; • Review and ensure accuracy of draft HO invoices prior to HO sending them to USAID. • Submit monthly Forecast of Expenditure and Revenue to IRG; • Report to COP any potential areas of concern related to operations spending, effectiveness and oversight of expenditures and adherence to financial requirements established by IRG/Engility. • Monitor list of non-expendable property (NXP) held by the Logistics Manager and advise on whether new NXP requests to AID are required for new procurement of project support. The Finance Manager undertakes other duties consistent with the general scope of work, as assigned by the COP and/or DCOP and IRG/Engility Headquarters. This position is based in Islamabad, Pakistan. |
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Jobs in Englility Corporation for Finance Manager
