Secondary school education, preference given to additional academic studies.
At least four years of progressively responsible support experience including at least two years in the field of finance, accounting, transport, insurance, statistics, operations, administrative services or other related field and/or at least one year experience at G4 level or equivalent.
Expected Results:
With initiative and judgment produces organized, accurate and well documented records with well analyzed data and addresses unforeseen situations seeking advice and guidance from supervisor, as necessary. May assign work to staff in lower grades.
Critical Success Factors:
Ability to review a variety of data, identify and adjust data discrepancies. Identify and resolve operational problems with substantial independence. Ability to obtain or give factual information of a non-routine nature involving interpretation of facts and requiring clarity of expression. Ability to perform detailed work, frequently of a confidential nature and/or to handle a large volume of work systematically, effectively and accurately. Ability to train other staff regarding relevant work responsibilities. Ability to work in a team environment and coordinate assignments to achieve common goals. Ability to deal patiently and tactfully with people of different national and cultural backgrounds.
With delegation of authority, the Logistics Assistant (Billing) will be responsible for the following duties:
Invoice processing:
Process and submit Q&Q invoices for processed and non-processed food. Make sure that all document submitted by surveyor mentioned in contract, get COMPAS report check certificate is according to contract and according to COMPAS data and make calculation for payment.
Process all Islamabad related Milling invoices according to contracted services. Make sure all documents are attached with invoice, get verification of services from Compas & Operations, make calculation sheet, Payment request & submit for payment.
Do Invoice match and forwarding functions in ITS. Monitor ITS and related reports for any invoice delays and coordinate with relevant Offices Units accordingly.
Invoice tracking:
Track all logistics related invoices upon receipt & at various stages. Submit all the invoices for verification & approval. Follow up the invoices during the process.
Prepare the analysis of the time spent on each invoice by each Office upon receipt of invoices. Follow up with the relevant Office/staff in case the time allocated has gone beyond the allocated time as per SOPs. Update the tracking with the reasons/comments on weekly basis in case of delays.
Cash forecast:
Coordinate with all the sub offices to get the Monthly LTSH cash forecast. Consolidate and submit to the Finance before the deadline.
Vendor management:
Coordinate with Admin & operations and get the vendors created in case of new vendors. Ensure that all vendors’ related information is updated in WINGS as and when the request for any change is received.
Coordination & feedback to the vendors:
Provide feedback against queries by logistics transporters, surveyors, millers, sub-offices and within country office regarding payments.
Invoice submission:
Submit all invoices to Finance Unit attached with Memo. Review ITS/WINGS regularly to review the status of invoices and coordinate with Finance Unit in case of any delays.
To Apply Click Here!
At least four years of progressively responsible support experience including at least two years in the field of finance, accounting, transport, insurance, statistics, operations, administrative services or other related field and/or at least one year experience at G4 level or equivalent.
Expected Results:
With initiative and judgment produces organized, accurate and well documented records with well analyzed data and addresses unforeseen situations seeking advice and guidance from supervisor, as necessary. May assign work to staff in lower grades.
Critical Success Factors:
Ability to review a variety of data, identify and adjust data discrepancies. Identify and resolve operational problems with substantial independence. Ability to obtain or give factual information of a non-routine nature involving interpretation of facts and requiring clarity of expression. Ability to perform detailed work, frequently of a confidential nature and/or to handle a large volume of work systematically, effectively and accurately. Ability to train other staff regarding relevant work responsibilities. Ability to work in a team environment and coordinate assignments to achieve common goals. Ability to deal patiently and tactfully with people of different national and cultural backgrounds.
With delegation of authority, the Logistics Assistant (Billing) will be responsible for the following duties:
Invoice processing:
Process and submit Q&Q invoices for processed and non-processed food. Make sure that all document submitted by surveyor mentioned in contract, get COMPAS report check certificate is according to contract and according to COMPAS data and make calculation for payment.
Process all Islamabad related Milling invoices according to contracted services. Make sure all documents are attached with invoice, get verification of services from Compas & Operations, make calculation sheet, Payment request & submit for payment.
Do Invoice match and forwarding functions in ITS. Monitor ITS and related reports for any invoice delays and coordinate with relevant Offices Units accordingly.
Invoice tracking:
Track all logistics related invoices upon receipt & at various stages. Submit all the invoices for verification & approval. Follow up the invoices during the process.
Prepare the analysis of the time spent on each invoice by each Office upon receipt of invoices. Follow up with the relevant Office/staff in case the time allocated has gone beyond the allocated time as per SOPs. Update the tracking with the reasons/comments on weekly basis in case of delays.
Cash forecast:
Coordinate with all the sub offices to get the Monthly LTSH cash forecast. Consolidate and submit to the Finance before the deadline.
Vendor management:
Coordinate with Admin & operations and get the vendors created in case of new vendors. Ensure that all vendors’ related information is updated in WINGS as and when the request for any change is received.
Coordination & feedback to the vendors:
Provide feedback against queries by logistics transporters, surveyors, millers, sub-offices and within country office regarding payments.
Invoice submission:
Submit all invoices to Finance Unit attached with Memo. Review ITS/WINGS regularly to review the status of invoices and coordinate with Finance Unit in case of any delays.
To Apply Click Here!
